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Volunteer my time

 

  

 

The success of this Project depends on its volunteers. For a couple of hours a week you can be a team member or leader of a satellite in your area.

Satellite:
A group of Volunteers, led by a Coordinator, who implements the Santa Shoebox Project at a local level for the duration of the campaign.

Drop Off:
The event and venue at which donated shoeboxes are dropped off.

Project Timeline

This timeline is based on our larger drop offs (deliver 3000+ Shoeboxes) and can then be split over the number of team members:

• March – recruit volunteer teams, scout for beneficiaries
• May – Visit / Remotely assess applicant Facilities – up to 5 days of meeting with your Caregivers
• June – Ensure namelists are accurately submitted by the caregivers – another 3 – 5 days
• July – Admin in preparation for pledging – about 3 days of computing
• August – Pledging and preparation for Drop Off – 3 days of networking and planning
• September – Drop Off – 1 week of sheer excitement
• October – Celebrations – 1 week of hearts overflowing

Satellite Project tasks

  • Implementing policy and procedure
  • Building a team
  • Nominating, selecting and approving beneficiary facilities
  • Supporting beneficiary processes e.g. the uploading of name lists
  • Managing and/or working at the Drop Off
  • Event-coordination & sponsorship
  • Media-liaison and PR
  • Logistics and celebrations
  • Drop Off – scanning, checking, running, packing, logistics and delivery
  • Celebrations  

What Volunteer roles are there?


Coordinators represent and work with the Project Team at a national level while leading and managing 5 to 10 Sub Coordinators in their local area.

Sub Coordinators are team members who support the Coordinator by liaising with 5 – 10 facilities.

In addition they can take on any other Volunteer roles:

  • Media Liaison / PR support
  • Logistics Support
  • Drop Off Support
  • Celebration Representative
  • Photographer
  • Admin Assistant (larger areas)

What do I need to become a Volunteer?

Coordinators:

  • Organisational skills
  • Establishing and managing a team in my area (regular meetings)
  • Commitment to the Project for the duration of the campaign i.e. February – November
    • Averages at +-3 hours per week – most weeks there is very little to do and at key points in the campaign (for e.g. name lists and Drop Off) more time is required
  • A reliable network of 2 – 5 people to create your team / support you
  • Computer literacy
  • Access to a computer, the internet and Whatsapp
  • Reliable transport to visit facilities
  • In order to access the system, a signed commitment form is required by mid-March

Sub Coordinators:

  • Be part of the team in my area (attending meetings)
  • Organisational skills
  • Computer literacy
  • Access to a computer, the internet and Whatsapp
  • Reliable transport to visit facilities
  • Any other skills which may support the project
  • Commitment to the Project for the duration of the campaign i.e. February – November
    • Averages at +-1 hour per week – most weeks there is very little to do and at key points in the campaign (for e.g. name lists and Drop Off) more time is required
  • In order to access the system, a signed commitment form is required by mid-March

What do I need to become a Drop Off Volunteer?

A variety of roles are required at Drop Off, at the bigger ones there are dedicated roles and at smaller ones you multitask, so a mixture of the following is needed:

  • a friendly smile
  • attention to detail
  • stamina
  • be able to follow instructions and work quickly
  • a smart phone and the comfiest shoes ever
  • muscles for organising full cartons for collection
  • children 13+ years can move shoeboxes from area to area

Where can I Volunteer?

We are always looking for Volunteers in existing, new and previous satellite areas.

Register / Update your profile now Here are the 2018 teams JOIN or START a team in your area

Follow the Journey of a Santa Shoebox

An initiative of the JOG Trust IT2671/2009 | PBO-930031301 | NPO 102-098  

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